There is no doubt the crucial role that events and conferences play in all the aspects of a society, whether business, sports or culture. Even so, conference planning was termed the 5th most stressful job of 2014 right after 4 others by careercast.com. It’s quite understandable why conference management profession is termed as the most stressing as coordinators have to battle with so much.
First, there are all the materials that a coordinator has to collect to ensure the event goes on successfully. Then there are the payments that they will have to collect from all the stakeholders. They will additionally have to manage the speakers for the day as well as create the schedules and programs, and not forgetting the rooms they must allocate.
Which field hasn’t technology penetrated yet? Well, it’s already arrived in the conference management arena. Today conference coordinators are taking advantage of the technological advances in the field to ease their stress of conference planning. The great management software helps in providing better organization and also puts a coordinator at ease with an organized program. Additionally, the software can be instrumental in providing automated task management tools. This tool works by managers first setting up tasks that need completion. Thereafter, the rest is left up to the system. It will identify and send notifications to speakers and exhibitors on what’s needed of them as well as the time needed. They also play a role in streamlining the uploading process such that if there are any changes in an event, they are instantly updated.
Technology for attendees
Good technology that allows for attendees to engage with you is also a great conference management strategy. Having a mobile app, for example, is a great step to achieve this. This way attendees will be in a position to register for the event and even ease the work of the coordinator as they can easily organize a list of attendees. A good technology also is one that is fun so that attendees can remain interested. Additionally, a technology for attendees will provide them the opportunity to bookmark the events they could be interested in attending. Also they can receive all the notifications and updates that relate to an event.
Send the attendees home with conference proceedings
A good way to ensure people keep talking after your conference is providing them with conference proceedings to carry home. This could also help them teach themselves continuously. Additionally, it will help spread the word about your events, which is a good return on investment. To ensure the proceedings are great quality, put some extra attention on the audio and visual quality. You can then make them available on phones, tablets and even hard copy so that the attendees can easily access and view them.
Creating a memorable conference can be very stressful but having good management software, an event technology for attendees as well as a great proceeding that attendees can bring with them home, can assure you of a great event.